How to Begin Onboarding Tasks in Your Onboarding Dashboard
- As a new Medline employee, you will be able to complete your onboarding tasks through your Workday Onboarding Dashboard. From your Workday homepage, scroll down and select Welcome to Medline! in the Announcements section.
- Next, select Onboarding to be taken to your Onboarding Dashboard.
- From your Onboarding Dashboard, you can review a Welcome message, news and an About Us overview. You will also be able to see People to Meet, onboarding tasks assigned to you in Getting Started, links to Helpful Resources, Helpful Contacts, Medline Culture and assigned learning Required for You.
- To begin completing your onboarding tasks, select tasks Ready in the Getting Started section. This is also where you can see tasks Completed and your onboarding progress.
- Next, you will be brought to your Workday Task Inbox. You must indicate your language preferences before you can begin your onboarding tasks. Click on the task: Change Language Preferences. Select Change Preferences to make any edits. If you do not need to make edits, select Submit to proceed.
- If you selected Change Preferences, make language preference updates in your Global Preferences. Select the language in you would like in Preferred Display Language.
- After you have indicated your language preferences, your other onboarding tasks and documents will appear for completion.
In addition, depending on your location or role, you may be required to sign additional documents. For example, for US salaried employees, you will be required to complete the Medline Employment Confidentiality and Protective Covenant Agreement. Please note, you may see a different task in your inbox depending on your role and location, you can utilize the same steps below to acknowledge the forms.
Select E-sign by Adobe Sign to proceed.
- Review documents for hire and select Continue to acknowledge you have read the terms and conditions to proceed to signing the document via Adobe.
- Read through the document and sign at the bottom in the Click here to sign field. You can either type or draw your signature.
- Next, select Click to Sign to proceed.
- Next you will be prompted to review and confirm your submission. Click Submit to proceed.
Update Contact and Personal Information
- To proceed with your onboarding tasks, you will be prompted to update your contact and personal information. Any information uploaded during the recruitment process will be automatically populated here. However, if you need to edit or add information, select the Update Contact and Personal Information task and select the Edit icon () to make edits to your personal information such as Address, Phone, Email, Legal Name, Preferred Name, Sex, Date of Birth, Marital Status, Race/Ethnicity. It is required to enter Home Address, Home Email and Home Phone. Optionally, you may also enter information such as your Citizenship Status, Sexual Orientation, Gender Identity and Pronouns. Click Submit once complete.
Enter Government IDs (US New Hires Only)
- Next, if you are an employee in the US, navigate to the next step, Enter Government IDs.
- To add a Social Security Number (SSN), click the Plus icon under National IDs. Next, add your information in the rows below.
- Click Submit to proceed.
Complete Federal/State/Local Withholdings in CICplus
- Next, to enter your Federal/State/Local Tax Withholdings, click on the link Tax Withholding Forms to get to CICplus to fill out the forms. Click Submit once complete
Enter Direct Deposit Information
- Next, select the next task: Enter Direct Deposit Information to Manage Payment Elections. You will be required to submit your bank information for direct deposit purposes.
- Indicate your Account information. Select Account Type, indicate Routing Transit Number, Account Number and Bank Name. Once complete, click OK to proceed.
Self-Identification of Disability
- Next, enter any Self-Identification of Disability. Select the task and read through the information.
- At the bottom, check the box that is applicable and click Submit to continue.
Indicate Veteran Status Identification
- Next, select the task and read through the information. At the bottom, Select a Veteran Status. If you belong to the following classifications of protected veterans, Select All that Apply in the next section below. Otherwise, do not select one and skip the question. Next, click Submit to proceed.
Complerte Equifax for I-9 and State Compliance
- Select the next task: Complete Equifax for I-9 and State Compliance. Click on the link to login to Equifax and complete the I-9 and State Compliances forms (if applicable). Select Submit to proceed.
Enter Emergency Contact Information
- Next, select the task Enter Emergency Contacts to enter your emergency contact information. Select the Pencil to add Legal Name, Relationship, Primary Email and Primary Phone and then click Submit. Please note that their Primary Phone will be required but Email is optional.
Add Profile Picture
- If you would like to add a profile picture, select the Add My Photo task. Next, Select Files to upload your picture and click Submit once complete.
- If you do not want to upload a photo, select the Gear icon () and click on Skip This Task.
Change Name Pronunciation
- Next, if you would like to change your name pronunciation, select the task Enter My Name Pronunciation. Type the Phonetic Pronunciation and click Submit. This is an optional task that may be skipped. Any information inputted here will show up in your Worker Profile.
- If you do not want to add Phonetic Pronunciation, select the Gear icon () and click on Skip This Task.
Review and Acknowledge Employee Policies
As a new hire, you will also be required to review and acknowledge other documents and processes.
For example, a US salaried employee is required to also review and acknowledge the following documents:
- Medline Illinois Employee Handbook Supplement
- Medline Employee Handbook
- Medline Code of Safety Employee Guide
- Medline Day One Policies
- Medline Code of Conduct
- Select the task or documents and click E-sign by Adobe Sign to begin.
- Review the document and at the bottom of the document, select Click here to sign to either type or draw your signature.
- Next, select Click to Sign to proceed.
- Review the signed document and click Submit to complete this task.
After acknowledgement of all new hire onboarding documents, you have completed the onboarding process.
Update My Talent Profile (State Date Task)
Next, on your start date, you will receive a task to update your Talent Profile. You may select Go to Guided Editor or Go to Summary Editor. This is an optional task and may be skipped, click on the Gear Icon and select Skip this Task if you do not want to complete this task.
- If you have selected Go to Guided Editor or Go to Summary Editor, you will be prompted to enter your Languages, Education, Skills, Job History, Career Interests, Travel and Relocation information. Click Submit to complete this task.