Job Requisitions - HR Partners

For members of HR looking to learn about the job requisition approval and initiation process, this document will guide you through the following tasks and processes:

Approving Job Requisitions - How to view job requisitions that are sent to you for approval by Hiring Managers.

Initiating Job Requisitions - How to initiate a job requisition for your team or on behalf of a Hiring Manager.

Approving Job Requisitions

1. As a member of HR, you may receive a notification in your My Tasks Inbox to approve a request for a job requisition. Look for the task titled Job Requisition and select it for review.

   

   

2. The details of the job requisition request will open on the right-hand side of the page. Review the job details submitted.

   

3. After reviewing the job requisition, you have two options: Approve or Send Back. If you choose to Send Back, you can specify whether you would like to see revisions to the job details or the compensation. Then, enter your comments in the Reason field to provide clear feedback and click Submit.

   

4. If approved, the process will then be routed to the Manager of the employee who requested the job requisition for approval. Following their approval, it will route to several of their superiors as part of an approval chain, which typically ends with the Recruiting Manager.

   

Initiating Job Requisitions

1. To get started, search “Create a Job Requisition” in the Search Bar located at the top of the screen. Then, select the appropriate Task.

   

2. You can choose to copy the details from an existing requisition by selecting one from the drop-down menu. After that, you need to enter the name of the supervisory organization for the requisition request. This can be someone from your team or outside your team. Next, indicate if you are creating a new position or creating a job requisition for an existing position(s). Then, choose the Worker Type between Employee or Contingent Worker. Click OK to proceed.

   

3. If you have chosen to create new position, a blank form will appear for you to enter the recruiting information for your new requisition. If you selected “from an existing requisition position”, the details will be automatically populated. Use the Edit icon () to make changes and the Checkmark icon to save your changes. Once you have completed the questions on this page, click Next.
   1. Number of Openings: Indicate the quantity of positions available.
   2. Reason: Choose between back fill and new headcount.
   3. (Optional) Replacement For: Select a terminated employee that this position would be replacing if applicable.
   4. Recruiting Instruction: Choose whether this is a campus position or not.
   5. Recruiting Start Date: Choose a start date for the recruiting process to begin.
   6. Target Hire Date: Choose a target date for a candidate to be hired.
   7. (Optional) Target End Date: Choose a date you are targeting for the recruiting process to end.
   8. (Optional) Referral Payment Plan: Choose whether a referral bonus would apply to this requisition.

      

      

4. A form will appear to enter job details for your new requisition. Use the Edit icon () to make changes and the Checkmark icon to save your changes. Once you have completed the questions on this page, click Next.
   1. Job Posting Title: Enter the desired title for the position.
   2. Job Profile: Choose a job profile from the drop-down menu.
   3. Job Description: A job description based on the job profile selected will automatically appear. Make any revisions as necessary.
   4. Worker Sub-Type: Choose between Intern, Regular, Seasonal, and Temporary.
   5. Time Type: Choose between full time and part time.
   6. Remote Type: Choose between Hybrid, On-site, Outside Sales, and Remote.
   7. Primary Location: Select one from the drop-down menu.
   8. Primary Job Posting Location: This will automatically populate but can be modified.
   9. Work Shift: Select one from the drop-down menu.
   10. (Optional) Select any questionnaires or assessments that apply to the requisition.

   

5. On the following page, you can choose to add Required Skills and Optional Skills. Suggested skills will appear based on the job details you have provided and similar worker profiles. Click Next to proceed.

   

6. Next, you have the option to add qualifications for the job requisition. This included specifying the required level of education, language proficiency, certifications, work experience, competencies, responsibilities, or training details. You can do so by selecting Add under the appropriate category and providing more information. Click Next to proceed.

   

7. Here, you must select a company and a cost center that are associated with the job requisition. Additionally, if applicable, you may need to specify any unions that are relevant to the position. Click Next to proceed.

   

8. On the next page, you can add any relevant documents by clicking Add. Click Next to proceed.

   

9. You will be directed to a summary of the information you have provided. If you need to make any changes, you can either click Guide Me to navigate back to the relevant section or make edits directly on this page using the Edit icon (). It is important to ensure that your changes have been saved and reviewed before proceeding. Once you are satisfied with the job details, click Submit to finalize the job requisition.

   

10. After submitting your request, you will receive a notification indicating that your request has been routed to the next person in the approval process, typically an HR Partner.